DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES
Retention of Firms for Design Review Services; Project Reference No. FDC-500-816
[49 Pa.B. 2942]
[Saturday, June 8, 2019]
The Department of Conservation and Natural Resources (Department) is seeking proposals from interested and qualified professional firms for open-end contracts for design submission and document review of various environmental, civil, architectural and site development projects located on State Park and State Forest land in this Commonwealth. Each contract will be for a 12-month period with four 12-month extensions possible. Projects will be assigned on an as-needed basis to ensure proper and safe operation of Department infrastructure and facilities.
The number of open-end contracts and the dollar amount of each contract shall be at the discretion of the Department for the first year. The extent of the work for the subsequent 4 years of the contract will be dependent on the availability of additional funds and additional projects for those years, also at the discretion of the Department.
Letters of Interest for this project will be accepted from individuals or firms or corporations duly authorized to engage in the practice of engineering or architecture, or both. If an individual, firm or corporation not authorized to engage in the practice of engineering or architecture, or both, desires to submit a Letter of Interest, the individual, firm or corporation may do so as part of a joint venture with an individual, firm or corporation which is permitted under State law to engage in the practice of engineering or architecture, or both, in this Commonwealth, or must specifically employ professionals licensed in this Commonwealth to perform and oversee the required services.
Established on July 1, 1995, the Department is charged with maintaining and preserving the 121 State Parks; managing the 2.2 million acres of State Forest land; providing information on the Commonwealth's ecological and geologic resources; and establishing community conservation partnerships with grants and technical assistance to benefit rivers, trails, greenways, local parks and recreation, regional heritage parks, open space and natural areas.
The Bureau of Facility Design and Construction (Bureau) provides multidisciplined facility and infrastructure technical support to the other bureaus in the Department in the areas of project design, project inspections, construction management, contract administration, surveying and other technical advice and consultation. This Bureau is comprised of three Divisions: Dams, Bridges and Roadways Engineering; Environmental Engineering and Architecture; and Field Engineering and Contracts Management.
The Bureau's Central Office (located in Harrisburg) is responsible for the development of architectural, landscape architectural, water and sanitary, bridge and roadway and civil and environmental projects required to support the Department's facility construction and maintenance program. The Central Office is comprised of five sections: Architectural Design, Landscape Design, Sanitary and Water Management, Bridges and Road Management and Civil Design. In addition to project design, staff also provides technical architectural and engineering support and advice to assist field operation in State Parks and State Forests.
The Bureau also has four field offices: Northcentral Office in Emporium; Western Office in Moraine State Park; Southcentral Office in Shawnee State Park; and Eastern Office in Nockamixon State Park. Each office is responsible for providing direct engineering and technical support to the State Parks and Forests field operation staff in their area. Staff is responsible for project inspection and construction management to ensure contractor compliance with the construction contract documents as well as some project design.
I-1. Specific Requirements. The open-ended design review services work will include design submission and document review for projects involving the replacement, rehabilitation/repair or new construction of a wide range of facilities located in State Parks and State Forests throughout this Commonwealth, including, but not limited to: roads; bridges; dams; water and sewer systems and treatment facilities; site/land development; buildings of various types including associated architectural, site, civil, landscape, structural, mechanical, plumbing and electrical disciplines. And may occasionally include review of other related engineering work such as environmental and wetland assessments, environmental studies, environmental permitting, and other civil/environmental engineering related work as assigned by the Department. Estimated size of projects will generally range from $300,000 to $6 million in total construction cost.
The services anticipated under the contract may include review of design and construction documents at various stages of the project, review of documents for quality control (QC) purposes, review of documents for constructability, value engineering reviews, review of construction cost estimates, review of project schedules, review of construction submittals and review of change order proposals.
Project assignment will be through individual project Work Orders. A Bureau Coordinator will be assigned to each Work Order. The Bureau Coordinator may change from project to project. The Bureau Coordinator will be the primary coordinator of the project and will perform reviews related to design aesthetic, scope compliance, operational controls and maintainability. A Performance Review may be performed by the Project Coordinator at the completion of the Work Order and used in assigning additional projects to the Consultant.
The Department's standard contract method is multiple prime, design-bid-build, although other nonbid construction methods, including construction by Department staff and volunteer organizations, may be used.
I-2. Qualifications. The Consultant shall have staff available to provide rapid services associated with assigned projects. The Consultant may be called upon to provide services on multiple projects at the same time. The Consultant shall have demonstrated knowledge of the building design and construction methods, construction document preparation, construction estimating and Quality Assurance (QA)/QC review.
The following minimum qualification will be expected of all Consultants:
• Possess current professional registrations required to perform required services.
• Be licensed to conduct business in this Commonwealth.
• Have sufficient staff or subconsultants experienced in the various required services.
• Have an established quality control and assurance program for checking documents for accuracy, consistency, coordination, quality and compliance with all necessary codes and regulations.
I-3. Addenda to the Request for Proposals (RFP). If the Department deems it necessary to revise any part of this RFP before the proposal response date, the Issuing Office will post an addendum to the Department web site at https://www.dcnr.pa.gov/Business/ConstructionBids/Pages/default.aspx. It is the Offeror's responsibility to periodically check the web site for any new information or addenda to the RFP. Answers to the questions asked during the questions and answers period also will be posted, as necessary, to the web site as an addendum to the RFP.
Offerors must submit their proposals in the format, including heading descriptions, outlined as follows. To be considered, the proposal must respond to all requirements in this part of the RFP. Offerors should provide any other information thought to be relevant, but not applicable to the enumerated categories, as an appendix to the proposal.
II-1. Requirements. Proposals shall include the following items and information:
• Letter of Interest including the Consultant's Federal identification number and the project reference number.
• A description of the Consultant's understanding of the Department's needs and the services required. This description shall include why and how the Consultant is qualified to provide these services.
• A description of the Consultant's project approach and methodology, including the approach to the managerial, technical and administrative aspects of the project. Describe how the scope, schedule, budget and quality of a project are managed and controlled. Address communication and coordination strategies internal to the team, with the client and with other outside agencies.
• A detailed description of the Consultant's QC and QA program, including how subconsultants are included in this program. Provide the name of the person responsible for QC and describe their qualifications to perform this task.
• A description of the Consultant's qualifications to complete the required services. Include firm history and experience on similar projects. Describe the resources of the firm, including number/discipline of personnel, ability to respond to schedule acceleration, and the like. Describe roles and experience of proposed subconsultants.
• Resumes of personnel who will be involved in providing the services described herein to the Department. Describe their relevant experience, years of experience, what roles they will fill in providing the required services, and percent of time they will be committing to Department-assigned projects. The resumes must include their professional education and professional registrations and licenses. Provide resumes of subconsultant's personnel.
• A description of the Consultant's ability to work on multiple projects of various sizes at the same time.
• A list of at least three of the Consultant's most recent completed projects similar to the projects anticipated under the contract. In addition to photographs and a descriptive narrative, the list shall include the client, contact person and contact information, the completion date, the estimated or actual total construction cost, the estimated or actual construction cost of the portion of the work which the firm designed, the firm's Project Manager, and the names of all of the firm's personnel who made contributions to the project.
• A standard Department of General Services (DGS) Form 150-ASP indicating the individual in charge. The Form 150-ASP is available by downloading from the DGS Home Page on the Internet at https://www.dgs.pa.gov/Businesses (search for document Form 150-ASP). A sample of this form is found in Appendix A. This form should be submitted electronically on the CD or flash drive as per Part II, II-2 of the RFP. The electronic submission instructions on the DGS web site are for DGS projects only. Additional information pertinent to this firm's qualifications to do the work of this contract may be included.
II-2. Number of Copies. Offeror's Proposals must be submitted electronically on a CD or flash drive in quantity of seven each and include DGS Form 150-ASP. A Small Diverse Business (SDB) and Small Business (SB) proposal must be provided in the Excel document on the CD or flash drive. Submittals must be accompanied by the Letter of Interest and received no later than 4 p.m. on July 17, 2019. The assignment and services will be made to one or more of the firms responding to this notice. However, the Department reserves the right to reject all Letters of Interest submitted, cancel the solicitation requested under this notice, or readvertise solicitation for this service, or both.
II-3. SDB Participation Submittal General Information. Please refer to and/or complete all four tabs on the SDBSB Participation Submittal Information Excel Spreadsheet. These tabs include SDBSB Language, Submittal, Listing, and Letter of Intent. These are also included in this RFP as Appendices B through E. The completed forms must be on the CD or flash drive per RFP instructions II-2. A model of SDBSB Subcontract is found in Appendix F.
For credit in the RFP scoring process, a SB must complete the DGS/Bureau of Diversity, Inclusion and Small Business Opportunities (BDISBO) self-certification process. Additional information on this process can be found at https://www.dgs.pa.gov/Small%20Business%20Contracting%20Program/Pages/default.aspx.
For credit in the RFP scoring process, a SDB must complete the DGS verification process. Additional information on this process can be found at https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Pages/default.aspx.
The Department's directory of self-certified SB and DGS/BDISBO-verified SDB can be accessed from https://www.dgs.pa.gov/Small%20Diverse%20Business%20Program/Small-Diverse-Business-Verification/Pages/default.aspx.
Questions regarding the SDB and SB Programs, including questions about the self-certification and verification processes, can be directed to the Department of General Services, Bureau of Diversity, Inclusion and Small Business Opportunities, Room 611, North Office Building, Harrisburg, PA 17120, (717) 783-3119, fax (717) 787-7052, RA-BDISBOVerification@pa.gov, www.dgs.pa.gov.
II-4. Debriefing. The Department will not offer a debriefing session to the unsuccessful firms. The Department disclaims any liability whatsoever to its review of the proposal submitted and in formulating a recommendation for selections. Recommendations made by the Department shall be final.
CRITERIA FOR SELECTION
III-1. Selection Criteria. The design review services firm will be evaluated upon, but not limited to, the following criteria:
A. Consultant's experience on past projects of similar scope, type and size.
B. Consultant's staff qualifications, experience and ability to perform the required services, including available manpower to perform the required services. This includes the qualifications, experience and abilities of subconsultant's staff.
C. Consultant's understanding of the problem and the services required.
D. Consultant's project approach and methodology.
E. Knowledge and experience with environmentally sustainable design.
F. QC and QA program and procedures.
G. Equitable distribution of contracts.
H. SDB and SB Participation per criteria in Appendix B, Small Diverse Business (SDB) and Small Business (SB) Participation Submittal Language
III-2. Number of Contracts. The Department may select more than one firm.
MAILING AND CONTACT INFORMATION
Firms interested in performing the required services for this project are invited to submit Letters of Interest to Alfred Uzokwe, Sr., PE, Director, Bureau of Facility Design and Construction, Rachel Carson State Office Building, 8th Floor, 400 Market Street, P.O. Box 8451, Harrisburg, PA 17105-8451. Contact Jim Long at (717) 783-3333 for general information concerning this RFP.
CINDY ADAMS DUNN,
[Pa.B. Doc. No. 19-862. Filed for public inspection June 7, 2019, 9:00 a.m.]
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