STATEMENTS OF POLICY

Title 4--ADMINISTRATION

GOVENOR'S OFFICE

[4 PA. CODE CH. 1]

Executive Orders, Management Directives and Other Issuances of the Directives Management System Indexed for Reference Purposes

[35 Pa.B. 2116]

   The Index of Issuances is being updated to reflect changes since 35 Pa.B. 358 (January 15, 2005). This amendment adds new issuances, amends and rescinds others. Recipients of publications listed in this index should be kept informed of the status of these publications.

MICHAEL J. MASCH,   
Secretary of Administration

   (Editor's Note: This Index of Issuances is published under 1 Pa. Code § 3.1(a)(9) (relating to contents of Code). This document meets the criteria of 45 Pa.C.S. § 702(7) (relating to Joint Committee on Documents) as a document general and permanent in nature which shall be codified in the Pennsylvania Bulletin.)

   Fiscal Note: GOV 05-1. No fiscal impact; (8) recommends adoption.

Annex A

TITLE 4. ADMINISTRATION

CHAPTER 1. AGENCY OPERATION AND ORGANIZATION

Subchapter A. DIRECTIVES MANAGEMENT SYSTEM

§ 1.4. Index of Issuances.

Executive Orders.		Date of Original or Latest Amendment	Current Revisions
1973-9	Environmental Protection by State Agencies	7/13/73
1974-7	Directives Management System	Rescinded by 2001-1--2/13/01
1974-11	Governor's Interdepartmental Council on Seasonal Farmworkers	11/2/78
1975-3	Establishment of the Pennsylvania Commission for Women	Rescinded by 1997-3--6/25/97
1975-5	Commitment Toward Equal Rights	9/19/78
1975-6	Preservation of Historic Resources	5/6/75
1977-4	Compliance with Section 504 of the Rehabilitation Act of 1973 (P. L. 93-112)	8/3/77
1977-5	Implementation of Act No. 1976-101	9/27/77
1978-4	Flood Plain Management	3/1/78
1978-9	Public Information Policies and Practices	5/23/78
1978-19	Access by Handicapped Individuals to Meeting Locations	12/19/78
1979-10	Commonwealth Child Development Committee	7/25/79
1979-13	Governor's Office of Policy and Planning	9/18/79
1980-3	Life Cycle Costing	2/8/80
1980-4	Golden Keystone Discount Card Program	2/27/80
1980-5	Task Force on Employment Services to Displaced Homemakers	2/28/80
1980-7	Small Business Service Center	2/29/80
1980-13	Contract Management	Rescinded by 1999-5--12/9/99
1980-18	Code of Conduct	5/16/84	1-2
1980-20	Pennsylvania Coastal Zone Management Program	9/22/80
1981-3	Scheduling of Bond and Note Issue Sales	1/30/81
1981-4	Federal Program Coordination	2/9/81
1981-6	Pennsylvania Department of Health Advisory Board of Arthritis	5/22/81
1981-13	Governor's Committee on Employment of the Handicapped	10/19/81
1983-1	Transfer of Cresson Center to the Bureau of Correction	1/4/83
1983-4	Coordination of State Employment and Training Programs	Rescinded by 1997-7--6/30/98
1984-3	Accounting and Financial Reporting	10/11/84
1985-1	State Employee Combined Appeal	Rescinded by 2001-2--2/14/01
1986-1	Commonwealth Single Audit Coordinator	2/24/86
1986-2	Task Force on Special Supplemental Food Program for Women, Infants, and Children (WIC)	4/22/86
1986-5	Standby Allocations of the Volume Cap Under the Tax Reform Act of 1986	10/2/86
1986-7	Liquor Control Board Sunset: Privatization of State Liquor Monopoly; Transfer of Liquor Control Board Functions	12/1/86
1987-1	1987 Allocations of the Unified Volume Cap Under the Tax Reform Act of 1986	1/7/87
1987-2	Permanent Transfer of Retreat State Hospital to the Department of Corrections	1/16/87
1987-3	Transfer of Waynesburg Youth Development Center to the Department of Corrections	1/16/87
1987-4	Economic Development Partnership (EDP)	Rescinded by 2001-4--6/5/01
1987-7	State Inspector General	4/6/87
1987-8	Pennsylvania Emergency Response Commission	4/20/87
1987-9	Allocation of State Low-Income Housing Credit Authority Under the Internal Revenue Code of 1986	4/22/87
1987-10	Highway Safety	11/25/92
1987-12	Cultural Advisor to the Governor	5/27/87
1987-19	Delegation to Department of Environmental Resources in Compliance with Federal Low-Level Radioactive Waste Policy Amendments Act	12/21/87
1988-4	Coordination of Food and Nutrition Programs; Appointment of the Advisor to the Governor on Food and Nutrition Programs and the Inter-Agency Council on Food and Nutrition	4/7/88	1
1988-5	Pennsylvania Department of Health Diabetes Task Force	Terminated 12/31/94
1988-8	Pennsylvania State Data Center	7/12/88
1988-9	Small Business Advisory Council	Terminated 12/31/94
1988-10	Management of Automated Technology	Rescinded by 2002-12
1988-11	Motor Carrier Advisory Committee	11/18/88	1-2-3
1989-2	Upper Delaware Federal Scenic River	Rescinded by 2003-5--6/22/03
1989-3	Master Leasing Program	3/2/89
1989-4	Developmental Disabilities Planning Council	Rescinded by 1997-2--5/30/97
1989-8	Municipal Waste Reduction and Planning Program	10/17/89
1990-1	Municipal Waste Transportation Enforcement Program	3/14/90
1990-2	Bureau of Women's Business Development	Terminated 6/30/95
1990-3	Contractor Responsibility Program	6/29/90
1990-4	UNITED STATES BRIG NIAGARA--''Flagship of Pennsylvania''	8/17/90
1990-7	Interagency River Island Task Force	10/17/90	1
1991-2	Utilization of Commonwealth Owned and Leased Space	Rescinded by 2004-2--2/18/04
1991-3	Use of Permanently-Assigned Commonwealth-Registered Vehicles	2/27/91
1991-4	Governor's Council on Physical Fitness and Sports	Rescinded by 1997-5--9/24/97
1991-5	Environmental Training Partnership	4/22/91
1991-8	Pennsylvania Heritage Affairs Commission	Terminated 12/31/94
1992-1	Records Management	1/8/92
1992-2	Housing and Supportive Services Task Force	Terminated 1/31/95
1993-2	Civil Disorder and Emergency	4/9/93
1993-3	State Land Use Planning--Goals and Objectives for Commonwealth Agencies	8/31/93
1993-4	State Center for Health Statistics and Research	10/13/93
1994-1	State Commission on National and Community Service	1/28/94
1994-2	Governor's Office of PennPORTS	3/29/94
1994-3	Agricultural Land Preservation Policy	Rescinded by 1997-6--10/14/97
1994-4	Governor's Committee on Education Standards and Assessments	5/18/94
1994-5	Nursing Home Loan Agency's Authorization to Sell Loans	11/4/94
1995-1	Judicial Appointments	2/27/95
1995-2	Drug Policy Planning Coordination	12/19/97
1995-3	Pennsylvania Energy Development Authority	Rescinded by 2004-5--4/8/04
1995-4	Monitoring Supplies of Petroleum Products	7/10/95
1995-5	Money-Back Guarantee Permit Review for the Department of Environmental Protection	8/23/95
1995-6	Governor's Community Partnership for Safe Children	9/14/95
1995-7	Governor's Executive Council on Recycling Development and Waste Reduction	10/11/95
1995-8	Governor's Advisory Commission on Public School Finance	10/11/95
1995-9	Governor's Sportsmen's Advisory Council	Rescinded by 2001-5--9/17/01
1995-10	Governor's Sports and Exposition Facilities Task Force	10/27/95
1996-1	Regulatory Review and Promulgation	2/6/96
1996-2	Implementation of the IMPACCT Commission Recommendations	4/19/96
1996-3	Governor's Advisory Commission on African American Affairs	Rescinded by 2003-7--6/22/03
1996-4	Governor's Advisory Commission on Latino Affairs	Rescinded by 2003-9--7/1/03
1996-5	Municipal Waste Facilities Review Program	8/29/96
1996-6	Governor's Advisory Commission on Academic Standards	9/30/96
1996-7	Pennsylvania Center for Environmental Education	12/20/96
1996-8	Minority and Women Business Enterprise and Contract Compliance Programs	Rescinded by 2004-6--4/15/04
1996-9	Equal Employment Opportunity	Rescinded by 2002-3--5/3/02
1996-10	State Employee Assistance Program	12/20/96
1996-11	Disability-Related Policy	Rescinded by 2002-5--5/3/02
1996-12	Workplace Policy for HIV/AIDS	Rescinded by 2003-4--5/5/03
1996-13	Commonwealth of Pennsylvania's Policy on Substance Abuse in the Workplace	12/20/96
1996-14	Prohibition of Sexual Harassment in the Commonwealth	Rescinded by 1999-3--5/13/99
1997-1	Governor's Travel and Tourism Council	3/17/97
1997-2	Developmental Disabilities Council	5/30/97
1997-3	Pennsylvania Commission for Women	Rescinded by 2003-6--6/22/03
1997-4	The 21st Century Environment Commission	7/1/97	1
1997-5	Governor's Advisory Council on Physical Fitness and Sports	9/24/97
1997-6	Agricultural Land Preservation Policy	Rescinded by 2003-2--3/20/03
1997-7	Pennsylvania Human Resources Investment Council	Rescinded by 2000-2-- 2/14/00
1998-1	Governor's Green Government Council	3/25/98
1998-2	Governor's Census 2000 Advisory Panel	Terminated 3/1/01
1998-3	The Pennsylvania Greenways Partnership Commission	8/16/01
1998-4	Interagency Committee to Coordinate Services Provided to Individuals with Disabilities	Terminated 12/31/99
1999-1	Land Use Planning	1/7/99
1999-2	Pennsylvania Rural Development Council	3/29/99
1999-3	Prohibition of Sexual Harassment in the Commonwealth	Rescinded by 2002-4--5/3/02
1999-4	Pennsylvania Justice Network (JNET) Governance Structure	6/8/99
1999-5	Rescission of Executive Order 1980-13	12/9/99
2000-1	Extension of Filing Deadline for Nomination Petitions	Terminated 1/26/00
2000-2	Pennsylvania Workforce Investment Board	2/14/00
2001-1	Directives Management System	2/13/01
2001-2	State Employee Combined Appeal	2/14/01
2001-3	The Voting Modernization Task Force	Terminated 12/31/01
2001-4	Economic and Community Development Partnership	6/5/01
2001-5	Governor's Sportsmen's Advisor, Governor's Sportsmen's Advisory Council, and the Governor's Youth Sportsmen's Advisory Council	Rescinded by 2003-13--9/22/03
2001-6	Governor's Task Force on Security	Rescinded by 2002-11--9/12/02
2002-1	Commonwealth Internal Operations Emergency Preparedness Steering Committee	3/22/02
2002-2	Governor's Task Force on Early Childhood Care and Education	7/15/02
2002-3	Equal Employment Opportunity	Rescinded by 2003-10--7/28/03
2002-4	Prohibition of Sexual Harassment in the Commonwealth	5/3/02
2002-5	Disability-Related Policy	5/3/02
2002-6	PA Open for Business	6/6/02
2002-7	Integrating Mediation Into State Government	6/14/02
2002-8	Governor's Interagency Task Force on Energy	7/18/02
2002-9	Governor's Fire and Emergency Services Task Force	Terminated 10/1/02
2002-10	Governor's Commission and Abandoned Mine Voids and Mine Safety	Terminated 11/15/02
2002-11	Pennsylvania Homeland Security Organizational Structure	9/12/02
2002-12	Rescission of Executive Order 1988-10	Terminated 10/15/02
2002-13	Proposed Keystone Opportunity Improvement Sub-zones	12/31/02
2003-1	Commonwealth's Health Care Reform Agenda	1/21/03
2003-2	Agricultural Land Preservation Policy	3/20/03
2003-3	Management and Productivity Improvement Initiative	4/30/03
2003-4	Workplace Policy for HIV/AIDS	5/5/03
2003-5	Upper Delaware Federal Scenic River	6/22/03
2003-6	Pennsylvania Commission for Women	6/22/03
2003-7	Governor's Advisory Commission on African American Affairs	6/22/03
2003-8	Governor's Advisory Commission on Asian American Affairs	6/22/03
2003-9	Governor's Advisory Commission on Latino Affairs	7/1/03
2003-10	Equal Employment Opportunity	7/28/03
2003-11	Governor's Office of Housing and Community Revitalization	9/10/03
2003-12	Governor's Cabinet on Children and Families	9/18/03
2003-13	Governor's Advisor for Hunting, Fishing and Conservation; Governor's Advisory Council for Hunting, Fishing and Conservation; Governor's Youth Council for Hunting, Fishing and Conservation	9/22/03	1
2004-1	Governor's Invasive Species Council	1/27/04
2004-2	Utilization of Commonwealth-Owned and Leased Space	2/18/04
2004-3	Pennsylvania Business Tax Reform Commission	3/4/04	1
2004-4	Anti-Sweatshop Procurement Policy	3/18/04
2004-5	Pennsylvania Energy Development Authority	4/8/04
2004-6	Minority and Women-Owned Business Opportunities	4/15/04
2004-7	Financial Education and Literacy	4/29/04
2004-8	Enterprise Information Technology Governance Board	4/29/04
2004-9	Economic Development Committee of the Cabinet	6/15/04
2004-10	Proposed Economic Development	7/15/04 Rescinded by 2004-10--7/15/04
2004-11	Pennsylvania Election District Reform Task Force	2/13/04
2004-12	Energy Management and Conservation in Commonwealth Facilities	2/15/04

 

Management Directives and Manuals.		Date of Original or Latest Amendment	Current Revisions
BUDGET
General
105.1	Allocation and Allotment of Funds for ICS Transactions	10/22/84
105.2	Contingent Commitments	7/2/85
105.3	Block Grants	12/6/82
105.4	Allocation and Allotment of Funds for Non-ICS Transactions	10/22/84
105.5	Use of the Determination of Tax-Exempt Category for Capital Projects Form	9/12/91
Budget Preparation
110.2	Request for Approval of Federal Funds	1/14/85
110.3	Budgeting and Accounting for Federal Appropriations	5/29/85
Manuals.
M110.1	2005-06 Budget Instructions	8/04
M110.2	2004-05 Rebudget Instructions	7/04
MANAGEMENT/ADMINISTRATIVE SUPPORT
General
205.2	Powers and Duties of Policing Forces	2/9/77
205.4	Delegation of Authority to Sign	8/16/00
205.6	Defense of Suits Against Commonwealth Employees	9/30/86
205.9	Implementation of Financial Disclosure Provisions of the Governor's Code of Conduct	3/10/04	1
205.10	Financial Disclosures Required by the Public Official and Employee Ethics Act, Act 93 of 1998, 65 Pa.C.S. §§ 1101--1113	3/10/04
205.12	Financial Disclosures Required of Former Employees by the Public Official and Employee Ethics Act, Act 93 of 1998, 65 Pa.C.S. §§ 1101--1113	3/10/04
205.14	Prohibition of Activities Not Specifically or Directly Connected with the Official Business of the Commonwealth on Commonwealth Property	2/2/88
205.15	Memberships in Associations, Organizations, or Societies	1/17/85
205.16	Compliance With the Whistleblower Law, Act 1986-169	11/22/95
205.17	1987 Chesapeake Bay Agreement	3/2/88
General
205.18	Ballot Question Advocacy by Executive Branch Employees, Appointees, and Officials	4/11/88
205.19	Smoking in Commonwealth Buildings and Facilities	7/1/97
205.20	Documents and Evidence Relating to Asbestos in Commonwealth Buildings	6/7/89
205.21	Commonwealth Child Care Program	9/12/01	1
205.22	Implementation of Act 1988-101, Municipal Waste Planning, Recycling and Waste Reduction Act	8/7/89
205.23	Submission of Commonwealth Publications to the State Library for Collection and Distribution to Other Designated Libraries	4/27/93
205.24	Display of Flags on Commonwealth Grounds and Buildings	5/24/01
205.25	Disability-Related Employment Policy	6/19/02
205.26	The Americans With Disabilities Act of 1990, Title II, Subtitle A, Nondiscrimination in State and Local Government Services	7/22/92
205.27	Implementation of Act 194-1990, Asbestos Occupations Accreditation and Certification Act	11/16/92
205.28	Purchase of Recycled Content Products by State Agencies	4/2/93
205.29	Commonwealth Internet Access	1/5/99
205.30	Personal Use of Promotions and Offers	10/23/97
205.31	Pro Bono Publico Legal Services	2/11/99
205.32	Hiring Sign Language Interpreters/Transliterators	6/16/99	1
205.33	Workplace Violence	6/22/99
205.34	Standards for Employee and Other Authorized User Internet Use and Electronic Mail Communications	9/12/00
205.35	Information Reporting From the Commonwealth's Enterprise SAP Business Information Warehouse System	7/5/02
205.36	Right-to-Know Law	11/5/03
Manual.
M205.2	Meeting Room Facilities	Rescinded by M210.3--3/0/05
Management Programs
210.1	Directives Management System	3/31/03
210.4	Central Microfilm Management	11/18/02
210.5	Records Management	9/16/02
210.6	Selection, Acquisition and Use of Filing Equipment	9/16/02
210.8	Micrographics Procedures to be Used in Conjunction With Central Microfilm Management	11/18/02
210.9	Electronic Imaging Systems Procedures Relating to the Management of Records	4/23/01
210.10	Electronic Records Management	4/23/01
210.11	Acceptance of Imaged Documents	6/16/97
210.12	Electronic Commerce Initiatives and Security	2/14/00
210.13	Retention and Disposition of Records Created on Electronic Mail (E-mail) Systems	11/29/04
210.14	Retention and Disposition of Records Upon Departure of Senior Management Employees	12/7/04
210.15	Instant Messaging	11/29/04
Manuals.
M210.1	Guide to Efficient Filing	7/21/76
M210.3	Index of Issuances--Directives Management System	3/18/05
M210.4	Forms Management	8/16/83	1-2
M210.5	Standard (STD) Forms Management	9/15/98
M210.6	Publications Management	8/1/84	1
M210.7	State Records Management Manual	6/8/04
M210.8	Vital Records Disaster Planning	5/9/95
M210.9	General Administrative Records Retention and Disposition Schedule for Records Common to Most Agencies	5/01
Contracts Management
215.6	Contract Management	Rescinded by M215.3--8/20/99
215.7	Affirmative Action/Contract Compliance Program	Rescinded by M210.3--4/8/97
215.8	Contractor Integrity Provisions for Commonwealth Contracts	12/20/91
215.9	Contractor Responsibility Program	4/16/99
215.10	Offset Provision for Commonwealth Contracts	Rescinded by 215.9--4/16/99
215.11	Contractor Responsibility Provisions for Commonwealth Contracts	Rescinded by 215.9--4/16/99
215.12	Provisions for Commonwealth Contracts Concerning the Americans With Disabilities Act	1/16/01
Contracts Management
215.13	Contract Provision for Donation of Excess Prepared Food	6/21/94
215.14	Recycled Content Products Provision for Commonwealth Contracts for Services	Rescinded by M215.3--8/20/99
215.15	Statewide Contracts for the Purchase of Services	Rescinded by M215.3--8/20/99
215.16	Contract Compliance Program	6/30/99
Manuals.
M215.1	Contracting for Services	Rescinded by M215.3--8/20/99
M215.2	Commonwealth Contract Compliance Program Guidelines	Rescinded by M210.3--4/8/97
M215.3*	Field Procurement Handbook	3/20/01	2-3-4
Central Services
220.1	Commonwealth Media Services	6/21/90
220.3	Mail Delivery Between Harrisburg and the Pittsburgh and Philadelphia State Office Buildings	10/26/82
220.5	Payment of Interagency Billings for Centralized Services	5/21/98
220.9	Graphic Design, Typesetting, Reproduction, and Printing Services	6/4/87
220.10	Processing Automated Mail	2/21/91
220.11	Preservation of Commonwealth Deeds	3/29/91
Manual.
M220.3	Computer Printing	10/15/87
Travel and Expenses
230.6	Travel Expenses of Job Applicants	4/30/97
230.7	Remittance of Witness Fees	5/31/79
230.9	Air Travel Acquisition and Billing for Airline Tickets	1/21/88
230.10**	Travel and Subsistence Allowances	3/4/05	2-3-7
230.11	Use of Pittsburgh and Erie Convention Centers by State Agencies	4/24/85
230.13	Commonwealth Corporate Card Program	11/2/00
230.14	Foreign Areas Subsistence Allowances	2/25/02
230.15	Continental United States High Cost Subsistence Allowances	6/6/02
230.16	Using E-ZPass in Commonwealth Vehicles	9/5/01
Information Technology Management
240.7	Submission of Changes to the Commonwealth Telephone Directory, Agency Organizational and Functional Listings, and Employe Locator File	9/26/97
240.11	Commonwealth Wireless Communication Policy	10/8/04
245.12	Implementation of the Data Center Project Plan	7/1/97
245.13	Strategic Direction for Information Technology Investments	2/2/99
245.14	Wireless Antenna Tower Management	5/7/98
245.15	Statewide Public Safety Radio System	5/7/98
245.16	Pennsylvania Justice Network (JNET) Governance Structure	6/16/99
Manuals.
M245.2	State Computer Maintenance Contract for Terminals, Microcomputers, Printers, and Other Related Peripheral Equipment	9/1/92
M245.4	Policy for Personal Computers and Networks (PCs/LANs)	1/7/98	1
Public Information Programs
250.1	The Sunshine Act Meeting Notices	9/22/95
250.3	State Contracts Information Document	Rescinded by M215.3 Rev. 2--10/5/01
Organization and Space Management
260.1	Organization Requests	5/30/01
260.2	Reorganization Plans for Transfers of Functions Between Agencies	11/16/87
Manual.
M260.1	Manual For Space Utilization	3/11/04
FINANCIAL MANAGEMENT
General
305.2	Standard Check Endorsement Procedure	8/15/88
305.3	Responsibilities of Comptroller Operations	3/19/97
305.4	Payments to Counties	5/24/00
305.5	Cash Management	11/16/92
305.6	Withholding Payments to Municipalities (Act No. 166 of 1978)	5/1/97
305.7	Interest Penalties for Late Payments	3/24/95	1
General
305.8	Commonwealth Bank Accounts and Special Banking Services	6/11/97
305.9	Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Unaccompanied by Remittances	11/5/99	1-2
305.10	Receipt of Federal Funds by Wire Transfer	1/23/89
305.11	Depositing Currency and Coin	4/21/97	1
305.12	Accounting, Reporting, and Cash Management of Federal Grants and Contracts	1/25/99
305.13	Use of Forms STD-419/419L, Refund of Expenditures, and STD-420/C420/420L, Transmittal of Revenue, When Accompanied by Remittances	4/4/00	1
305.14	Identifying Payments to Local Governments and Other Subrecipients	Rescinded by 305.21--6/13/03
305.15	Processing and Distributing Returned Checks	8/30/89
305.16	Lobbying Certification and Disclosure	7/3/03
305.17	Preparation and Use of Form STD-417, Adjustment Memorandum From Department of Revenue to Treasury Department	10/29/90	1
305.18	Obtaining Authority for Electronic Approval of Commonwealth Voucher Transmittals	11/30/00
305.19	Identification of Boards, Commissions, and Councils	8/15/97
305.20	Grant Administration	5/26/00
305.21	Payments to Local Governments and Other Subrecipients	6/13/03	1

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